Personal Data Protection Statement

NEODE Systems places great importance on the privacy and protection of personal data.

In accordance with European Regulation 2016/679 of 26th April 2016 on the protection of personal data (“GDPR”), NEODE Systems agrees to implement appropriate measures to ensure the protection, confidentiality and security of the personal data collected. All personal data collected on the https://www.neode-systems.com/ and related local websites (hereinafter the “Site”) are processed by the entity NEODE Systems of your country (hereinafter “NEODE Systems”, “we”, “us”, and “our”), as the data controller.

The purpose of this personal data protection statement (hereinafter the “Data Protection Statement”) is to inform any person browsing on the Site and/or completing the forms proposed on the Site (hereinafter the “User(s)”, “you” or “your”) about the commitments made by NEODE Systems to ensure your personal data is respected and protected.

Personal data collected

NEODE Systems only collects and processes personal data that is relevant, adequate, not excessive and strictly necessary in relation to the purposes determined. NEODE Systems takes all reasonable measures to ensure that your data is accurate, complete and, where necessary, kept up to date.

We process personal data concerning you and which you have provided to us in the following contexts in particular:

  • When you browse our Site;
  • When you want to ask us questions about our products / sales or about our activity or make a request to our press team, via the “Contact Us” tab of the Site or the corporate contact details provided in the Site;
  • When you wish to apply for a job at NEODE Systems.

In this context, NEODE Systems may collect and process the following personal data:

  • Your identity: surname, forename;
  • Your contact details: email;
  • Your job application information (the information requested varies according to the country in which you are applying).
  • Your technical and browsing information on our Site (please see the section below on cookies);
  • Any other information you directly and voluntarily provide to us in the course of your use of our Site and in connection with our activities.

The mandatory nature of any information to be completed by you is typically marked by an asterisk in the corresponding forms at the time such information is collected. Any failure to

complete that information, or any response NEODE Systems considers abnormal, may result in NEODE Systems refusing (or being unable) to process your request.

You undertake that the personal data you provide about yourself to NEODE Systems will be current, accurate, and complete.

Purposes of the data processing and legal basis

The processing implemented by NEODE Systems pursues specified and legitimate purposes.

Your data may be processed for the following purposes in particular:

  • To answer your questions or requests for information;
  • To analyse your browsing on our Site and improve its use (see section 8 below on cookies);
  • To handle your online job application submitted on our Site (including when the recruitment section of the Site directs to another site belonging to a service provider (processor) of NEODE Systems in this field).
Data recipients

NEODE Systems only discloses your personal data to authorised recipients, in compliance with applicable data protection rules. Only NEODE Systems employees will be able to access those data. Only data that are strictly necessary for intended uses will be disclosed to employees on a case-by-case basis.

In addition, your personal data may be disclosed to third parties on the following grounds:

  • In the context of a merger or acquisition of all or part of NEODE Systems by a third party, as is hereby accepted by you;
  • In response to legal or administrative proceedings of any kind or enforcement measures requested by the competent authorities;
  • To comply with legal obligations, protect the rights and/or safety of an individual, protect the rights and property of NEODE Systems, including the need to ensure that this Data Protection Statement is respected and to prevent any technical, security or fraud-related issues.
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Data transfers

NEODE Systems only stores your personal data inside the European Union. Our Hosting Service Provider, OVH, guarantees that all data processed on www.neode-systems.com will be only processed within EU facilities, according to their own GDPR compliance policy. For further details regarding OVH implementation of GDPR, please refer to the OVH Service Guidelines (https://www.ovhcloud.com/fr/personal-data-protection/gdpr/, French only)

Data retention

The retention period applied by NEODE Systems complies with the legislation in effect on the date hereof, namely:

  • For data collected in connection with questions/requests submitted via the Site or the corporate contact details provided: we keep your personal data for as long as necessary to process such questions/requests and, if they concern a contract between you and NEODE Systems, for the entire period of the contractual relationship plus 5 years (in the form of archives);
  • When cookies or other trackers are placed on your terminal, they are kept in accordance with legal requirements and the recommendations made by the authorities in the country of access;
  • Job application files: please read our Data Protection Statement for Candidates.
Data security

NEODE Systems uses technical and organisational security measures to protect your personal data against accidental or intentional manipulation, loss, destruction or access by unauthorised persons.

Our security measures are being continuously improved in accordance with technological developments, in close partnership with our Hosting Service Provider (OVH).

Your rights

You have the following rights regarding your personal data:

  • A right of access: you have the right to obtain (i) confirmation as to whether personal data concerning you is processed or not and, if processed, to obtain (ii) access to such data and a copy thereof;
  • A right to rectification: you have the right to obtain the rectification of any inaccurate personal data concerning you. You also have the right to have incomplete personal data completed, including by means of providing a supplementary statement;
  • A right to erasure: in some cases, you have the right to obtain the erasure of personal data concerning you. However, this is not an absolute right and NEODE Systems may have legal or legitimate grounds for keeping such data;
  • A right to restriction of processing: in some cases, you have the right to obtain restriction of the processing of your personal data;
  • A right to data portability: you have the right to receive the personal data concerning you which you have provided to NEODE Systems, in a structured, commonly used and machine-readable format, and you have the right to transmit those data to another controller without hindrance from NEODE Systems. This right only applies when the processing of your personal data is based on your consent or on a contract and such processing is carried out by automated means;
  • A right to object to processing: you have the right to object at any time, on grounds relating to your particular situation, to processing of personal data concerning you when such processing is based on the legitimate interest of NEODE Systems. NEODE Systems may, however, invoke compelling legitimate grounds for continued processing;
  • A right to lodge a complaint with the competent supervisory authority: you have the right to contact the supervisory authority to complain about MBDA’s personal data protection practices;
  • For France only: a right to give instructions concerning the use of your data after your death: you have the right to give NEODE Systems instructions concerning the use of your personal data after your death.

To exercise one or more of these rights, please contact us at : contact@neode-systems.com

Cookies

You are informed that, when visiting the Site, a cookie may be installed automatically on your browser. A cookie is a data block that cannot be used to identify you, but serves only to record information about your browsing on the Site.

Cookies are secure, they can only store information that is put there by the browser, which is information the User has previously entered into the browser or that is included in the page request.

There are two types of cookies, the use and content of which are different:

  • temporary cookies, which contain information that is used during your browsing session. These cookies are deleted automatically when you close your browser. Nothing is kept on your computer once you have finished browsing;
  • persistent cookies, which serve to store information that is used between visits. This data enables sites to recognize you as a returning User, and to react accordingly.
  • Collection of cookies

NEODE Systems may place cookies to enable optimal browsing on the Site and improved interfacing. When you visit our Site, our web servers automatically store the name of your Internet service provider, the website from which you arrived at our Site, the pages that you visit within our Site and the date and duration of your visit. For more information on cookies, please refer to the Article 7 of our Terms of Service.

NEODE Systems reserves the right to collect your IP address. This address may be kept for the same period as the cookies and is only intended to enable proper administration of the services offered on the Site.

  • Deactivation and deletion of cookies

These cookies are intended to be kept for a variable period of up to thirteen (13) months.

All Web browsers allow you to restrict the behaviour of cookies or disable them in your browser’s settings or options. The steps to be followed are different for each browser, so you should check your browser’s “Help” menu for instructions.

Thanks to your browser, you can also view the cookies present on your computer, delete them one by one or all at the same time.

Cookies are text files that can be opened and read. The data contained inside is often encrypted and corresponds to a Web session so they often only make sense to the website who wrote them.

To change your cookie settings for cookies on the Site, we invite you to click on the following addresses:

Contact

For any further questions or issues concerning our Personal Data Protection Statement, please contact us by email at:

contact@neode-systems.com